Elara Photography Studio is committed to protecting your privacy and handling your personal data with care, transparency, and respect. This policy explains how your information is collected, used, and stored when you interact with this website or use Elara’s photography services.

1. Who We Are

Elara Photography Studios
Based in Hampshire, United Kingdom

For the purposes of UK data protection law, Elara Photography Studio is the data controller responsible for your personal data.

If you have any questions about this policy or how your data is used, you can contact us via the enquiry form on this website or by email at:
[add your business email address]

2. What Information We Collect

We may collect and process the following types of personal data:

Information you provide directly

• Name

• Email address

• Phone number (if provided)

• Details shared via enquiry forms or questionnaires

• Information about your family, children, or pets relevant to your photography session

• Access requirements or preferences you choose to share

Sharing sensitive or access-related information is always optional and only requested to help provide a comfortable, supportive experience.

Automatically collected information

When you visit this website, basic technical information may be collected, including:

• IP address

• Browser type and device

• Pages visited and time spent on the site

This information is used for website functionality and analytics only.

3. How Your Information Is Used

Your personal data is used only where necessary and for legitimate purposes, including:

• Responding to enquiries and messages

• Planning and delivering photography sessions

• Communicating before and after your session

• Creating contracts, invoices, and client records

• Delivering galleries, artwork, and digital files

• Improving the website and client experience

Your information is never sold or shared for marketing purposes.

4. Legal Basis for Processing

Under UK GDPR, Elara Photography Studio processes personal data under the following lawful bases:

• Consent – when you submit an enquiry or provide information voluntarily

• Contract – to deliver photography services you have booked

• Legitimate interest – to manage enquiries, bookings, and business administration

You may withdraw consent at any time by contacting us.

5. How Your Data Is Stored

Your data is stored securely using trusted platforms, which may include:

• Website hosting and form tools (e.g. Wix)

• Client management or gallery delivery systems

• Secure email services

Reasonable technical and organisational measures are in place to protect your information from unauthorised access, loss, or misuse.

Personal data is only kept for as long as necessary to fulfil its purpose or meet legal requirements.

6. Sharing Your Information

Your information is only shared where necessary to provide services, such as:

• Professional photo labs for printing artwork

• Online gallery or file delivery platforms

• Accounting or legal services where required

All third parties used are expected to comply with data protection regulations.

Your information is never shared unnecessarily.

7. Photography & Images

Photographs taken during your session are personal data.

Images are:

• Stored securely

• Never shared publicly without your explicit permission

• Used for portfolio, website, or marketing purposes only where consent has been given

You may withdraw image usage consent at any time in writing.

8. Your Rights

Under UK data protection law, you have the right to:

• Access the personal data held about you

• Request corrections to inaccurate information

• Request deletion of your data (where legally possible)

• Restrict or object to certain processing

• Withdraw consent at any time

Requests can be made by contacting Elara Photography Studio using the details above.

9. Cookies

This website may use cookies to ensure it functions correctly and to understand how visitors use the site.

You can manage or disable cookies through your browser settings. Full details may be provided in a separate Cookie Policy if required.

10. Changes to This Policy

This Privacy Policy may be updated from time to time to reflect changes in the law or business practices. The most current version will always be available on this website.

11. Contact

If you have any questions or concerns about how your data is handled, please get in touch:

Elara Photography Studios
Email: ella@elaraphotography.co.uk